Privacy Policy

Effective Date: 5th August 2025
Website: www.roleplaydatabaseforactors.com
Business Location: United Kingdom

1. Introduction

This Privacy Policy explains how Roleplay Database for Actors ("we", "us", or "our") collects, uses, discloses, and protects personal data of individuals who use our website and services, in accordance with the UK General Data Protection Regulation (UK GDPR).

By using our website, you agree to the collection and use of your personal data as outlined in this policy.

2. Types of Personal Data Collected

We may collect and process the following categories of personal data:

Full name
Email address
Phone number
Biography or professional description
CV/resume uploads
Date of birth
Gender or demographic information
Location (city or region)
IP address and browser/device information
Payment data (processed via third-party providers)
Analytics and usage data (via cookies or third-party services)
Special category data: disability information (collected with explicit consent)

We do not collect or process data such as headshots, video reels, ethnicity, or health information unless explicitly stated and agreed.

3. Purpose of Data Collection

We collect and process your data for the following lawful purposes:

To provide actor training and career guidance
To send you email updates and newsletters (with your consent)
To deliver promotional content or advertisements
To analyse and improve the performance and usability of our website
To process payments for premium services
To comply with legal, regulatory, or accounting obligations

We do not process personal data for the purposes of hosting actor profiles or facilitating direct contact between users.

4. Legal Basis for Processing

We rely on the following legal bases under UK GDPR:

Consent – for marketing communications and special category data (e.g. disability disclosures)
Contractual necessity – to process payments and provide services you request
Legal obligations – to comply with tax, accounting, or regulatory duties
Legitimate interests – to improve our platform, analyse usage trends, and ensure website security

5. Data Retention and Storage

Your data is stored on secure servers managed by Wix.com in compliance with applicable data protection laws.
We retain personal data until your account is deleted or upon your request.
Users may request deletion of their account and all associated personal data at any time by contacting us (see Section 9).

6. Sharing of Data with Third Parties

We may share your data with trusted third-party service providers to operate and support our platform:

Payment Processing: Wix Payments
Email Hosting: Gmail (Google Workspace)
Analytics: Wix Analytics
Website Hosting: Wix.com

These third parties are required to implement appropriate security measures and only process data as instructed by us.

7. User Rights Under UK GDPR

You have the following rights regarding your personal data:

Right of Access – Request a copy of the personal data we hold about you
Right to Rectification – Request correction of inaccurate or incomplete data
Right to Erasure – Request deletion of your personal data
Right to Restrict Processing – Request limitations on how we process your data
Right to Object – Object to processing for certain purposes, such as direct marketing
Right to Withdraw Consent – Withdraw previously granted consent at any time

To exercise any of the above rights, please contact us using the details provided below.

8. Security Measures

We implement a range of technical and organizational measures to protect personal data:

SSL/HTTPS encryption across the site
Encrypted password storage (via Wix infrastructure)
Regular software and platform updates
Routine backups and system monitoring
Secure data hosting via Wix's certified infrastructure

9. Contact Information

For any questions, concerns, or requests regarding your personal data, please contact us at:

Hello@roleplaydatabaseforactors.com

10. Updates to This Policy

We may update this Privacy Policy periodically to reflect legal or operational changes.